Personal Data Protection Policy

Introduction

VoiceHire is an AI-powered platform specializing in candidate pre-qualification. Data security and privacy protection are fundamental priorities for our organization. We are committed to implementing mechanisms ensuring compliance with applicable legal standards and maintaining full transparency regarding our information practices.

Applied Principles

Our organization adheres to the following commitments regarding data processing:

• Full transparency regarding the purposes of data collection and use
• Respect for individual preferences and instructions
• Collection limited to strictly necessary information
• Access restricted to authorized personnel only
• Rigorous security measures, both technical and organizational
• Dedicated contact mechanism for exercising data rights
• GDPR compliance tools made available to clients

Notice for Candidates

Purpose of Use

Data processing serves three main functions: profile-position matching, professional interest identification, and assessment of skills and personality.

Categories of Data Collected

Names, email addresses, phone numbers, interview audio recordings and transcriptions.

Legal Basis

• Consent (Article 6-1.a of GDPR)
• Contract performance / pre-contractual measures (Article 6-1.b of GDPR)
• Legitimate interests (Article 6-1.f of GDPR)

Data Recipients

Recruitment agencies, staffing companies or employers initiating the campaigns.

Retention Period

Data is retained for 24 months after the last contact before anonymization or deletion.

Data Sources

Information provided to recruitment entities or additional data transmitted during recruitment processes.

Processing Method

AI algorithms analyze audio content, generating transcriptions and compatibility assessments. Scoring reflects job fit rather than candidate evaluation. Human review confirms algorithmic recommendations before any candidate progression.

International Transfers

Storage takes place in France and Germany (GDPR-compliant jurisdictions). Audio processing may transit through US-based software infrastructures under standard contractual clauses.

Notice for Clients and Prospects

Purpose of Use

Data facilitates platform testing, solution use, and service provision.

Categories of Data Collected

Names, email addresses, phone numbers.

Legal Basis

• Consent (Article 6-1.a of GDPR)
• Contract performance / pre-contractual measures (Article 6-1.b of GDPR)
• Legitimate interests (Article 6-1.f of GDPR)

Data Recipients

VoiceHire and associated partners.

Retention Period

Data is retained for 36 months after the last platform use before anonymization or deletion.

Data Sources

Information submitted during account creation or provided by employers.

Processing Method

Data use is limited to application access, technical support requests, and service communications.

International Transfers

Storage in France and Germany (GDPR compliant).

Rights and Contact

Individual Rights

Data subjects retain their rights of portability, rectification, erasure, restriction, and objection regarding their personal information.

Exercise Mechanism

A dedicated form processes rights-related requests with a maximum response time of 30 days.

Important Notice

The contact form exclusively processes data rights requests. Alternative requests will not receive a response.

Complaint Authority

Complaints for non-compliance can be addressed to the CNIL: https://www.cnil.fr/fr/adresser-une-plainte

Exercise Your Rights

To exercise your rights regarding your personal data, please complete the form below providing any information useful for processing your request.

After submitting the form, you will receive a confirmation email. Your request will then be subject to manual analysis and appropriate processing within 30 days.

Organization Information